# Purchase Overview

## Purpose

The **Purchase Overview** dashboard provides a real-time summary of procurement activities, supplier information, purchasing trends, and outstanding purchasing documents. It enables users to monitor purchasing performance and manage pending procurement processes efficiently.

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# Dashboard Components

## 1. Active Suppliers

**Type**

- KPI Card

**Description**

Displays the total number of active suppliers registered in the system.

**Purpose**

Provide an overview of available suppliers for procurement activities.

[![image.png](https://documentation.xccel.my/uploads/images/gallery/2026-06/scaled-1680-/D1aimage.png)](https://documentation.xccel.my/uploads/images/gallery/2026-06/D1aimage.png)

---

## 2. Outstanding Purchase Order

**Type**

- KPI Card

**Description**

Displays the total number of Purchase Orders (PO) that are still pending completion.

**Purpose**

Monitor outstanding purchase commitments.

[![image.png](https://documentation.xccel.my/uploads/images/gallery/2026-06/scaled-1680-/VQFimage.png)](https://documentation.xccel.my/uploads/images/gallery/2026-06/VQFimage.png)

---

## 3. Total Purchase By Months

**Chart Type**

- Bar Chart

**Display**

Monthly purchasing amount based on completed Purchase Orders or Purchase Invoices.

[![image.png](https://documentation.xccel.my/uploads/images/gallery/2026-06/scaled-1680-/1nsimage.png)](https://documentation.xccel.my/uploads/images/gallery/2026-06/1nsimage.png)

**Purpose**

Compare purchasing expenditure across different months.

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## 4. Spend By Group

**Chart Type**

- Pie Chart

**Display**

Purchasing expenditure grouped by supplier group, product category, or purchasing group.

[![image.png](https://documentation.xccel.my/uploads/images/gallery/2026-06/scaled-1680-/YBiimage.png)](https://documentation.xccel.my/uploads/images/gallery/2026-06/YBiimage.png)

**Purpose**

Identify which purchasing group contributes the highest expenditure.

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## 5. Daily Procurement Volumes By Document

**Chart Type**

- Smooth Line Chart

**Display**

Daily procurement document volumes, including:

- Request for Quotation (RFQ)
- Purchase Invoice (PI)
- Purchase Order (PO)

[![image.png](https://documentation.xccel.my/uploads/images/gallery/2026-06/scaled-1680-/iIQimage.png)](https://documentation.xccel.my/uploads/images/gallery/2026-06/iIQimage.png)

**Purpose**

Monitor daily procurement activities and document trends.

---

# Outstanding Documents

## 6. Outstanding Request For Quotation (RFQ)

Displays RFQs that have not yet been completed or converted into Purchase Orders.

<div class="TyagGW_tableContainer" id="bkmrk-column-no.-doc-no.-d"><div class="group TyagGW_tableWrapper flex flex-col-reverse w-fit" tabindex="-1"><table class="w-fit min-w-(--thread-content-width)" data-end="2129" data-start="2047"><thead data-end="2057" data-start="2047"><tr data-end="2057" data-start="2047"><th class="last:pe-10" data-col-size="sm" data-end="2057" data-start="2047">Column</th></tr></thead><tbody data-end="2129" data-start="2070"><tr data-end="2077" data-start="2070"><td data-col-size="sm" data-end="2077" data-start="2070">No.</td></tr><tr data-end="2089" data-start="2078"><td data-col-size="sm" data-end="2089" data-start="2078">Doc No.</td></tr><tr data-end="2098" data-start="2090"><td data-col-size="sm" data-end="2098" data-start="2090">Date</td></tr><tr data-end="2116" data-start="2099"><td data-col-size="sm" data-end="2116" data-start="2099">Supplie Code</td></tr><tr data-end="2129" data-start="2117"><td data-col-size="sm" data-end="2129" data-start="2117">Supplier</td></tr></tbody></table>

</div></div>**Purpose**

Track pending supplier quotations.

[![image.png](https://documentation.xccel.my/uploads/images/gallery/2026-06/scaled-1680-/Qf2image.png)](https://documentation.xccel.my/uploads/images/gallery/2026-06/Qf2image.png)

---

## 7. Outstanding Purchase Order

Displays Purchase Orders that are awaiting delivery or completion.

<div class="TyagGW_tableContainer" id="bkmrk-column-no.-doc-no.-d-1"><div class="group TyagGW_tableWrapper flex flex-col-reverse w-fit" tabindex="-1"><table class="w-fit min-w-(--thread-content-width)" data-end="2369" data-start="2287"><thead data-end="2297" data-start="2287"><tr data-end="2297" data-start="2287"><th class="last:pe-10" data-col-size="sm" data-end="2297" data-start="2287">Column</th></tr></thead><tbody data-end="2369" data-start="2310"><tr data-end="2317" data-start="2310"><td data-col-size="sm" data-end="2317" data-start="2310">No.</td></tr><tr data-end="2329" data-start="2318"><td data-col-size="sm" data-end="2329" data-start="2318">Doc No.</td></tr><tr data-end="2338" data-start="2330"><td data-col-size="sm" data-end="2338" data-start="2330">Date</td></tr><tr data-end="2356" data-start="2339"><td data-col-size="sm" data-end="2356" data-start="2339">Supplier Code</td></tr><tr data-end="2369" data-start="2357"><td data-col-size="sm" data-end="2369" data-start="2357">Supplier</td></tr></tbody></table>

</div></div>**Purpose**

Monitor outstanding purchase orders.

[![image.png](https://documentation.xccel.my/uploads/images/gallery/2026-06/scaled-1680-/JKeimage.png)](https://documentation.xccel.my/uploads/images/gallery/2026-06/JKeimage.png)

---

## 8. Outstanding Purchase Request

Displays Purchase Requests that are waiting for approval or conversion into Purchase Orders.

<div class="TyagGW_tableContainer" id="bkmrk-column-no.-doc-no.-d-2"><div class="group TyagGW_tableWrapper flex flex-col-reverse w-fit" tabindex="-1"><table class="w-fit min-w-(--thread-content-width)" data-end="2645" data-start="2557" style="width: 11.9048%; height: 158px;"><thead data-end="2567" data-start="2557"><tr data-end="2567" data-start="2557" style="height: 29.6px;"><th class="last:pe-10" data-col-size="sm" data-end="2567" data-start="2557" style="width: 99.2%; height: 29.6px;">Column</th></tr></thead><tbody data-end="2645" data-start="2580"><tr data-end="2587" data-start="2580" style="height: 29.6px;"><td data-col-size="sm" data-end="2587" data-start="2580" style="width: 99.2%; height: 29.6px;">No.</td></tr><tr data-end="2599" data-start="2588" style="height: 29.6px;"><td data-col-size="sm" data-end="2599" data-start="2588" style="width: 99.2%; height: 29.6px;">Doc No.</td></tr><tr data-end="2608" data-start="2600" style="height: 29.6px;"><td data-col-size="sm" data-end="2608" data-start="2600" style="width: 99.2%; height: 29.6px;">Date</td></tr><tr data-end="2631" data-start="2609" style="height: 29.6px;"><td data-col-size="sm" data-end="2631" data-start="2609" style="width: 99.2%; height: 29.6px;">Purpose

</td></tr></tbody></table>

</div></div>**Purpose**

Track pending purchase requests before procurement.

[![image.png](https://documentation.xccel.my/uploads/images/gallery/2026-06/scaled-1680-/7yEimage.png)](https://documentation.xccel.my/uploads/images/gallery/2026-06/7yEimage.png)

---

## 9. Outstanding Goods Receive

Displays Goods Receive documents that have not yet been completed or posted into inventory.

<div class="TyagGW_tableContainer" id="bkmrk-column-no.-doc-no.-d-3"><div class="group TyagGW_tableWrapper flex flex-col-reverse w-fit" tabindex="-1"><table class="w-fit min-w-(--thread-content-width)" data-end="2926" data-start="2844"><thead data-end="2854" data-start="2844"><tr data-end="2854" data-start="2844"><th class="last:pe-10" data-col-size="sm" data-end="2854" data-start="2844">Column</th></tr></thead><tbody data-end="2926" data-start="2867"><tr data-end="2874" data-start="2867"><td data-col-size="sm" data-end="2874" data-start="2867">No.</td></tr><tr data-end="2886" data-start="2875"><td data-col-size="sm" data-end="2886" data-start="2875">Doc No.</td></tr><tr data-end="2895" data-start="2887"><td data-col-size="sm" data-end="2895" data-start="2887">Date</td></tr><tr data-end="2913" data-start="2896"><td data-col-size="sm" data-end="2913" data-start="2896">Supplier Code</td></tr><tr data-end="2926" data-start="2914"><td data-col-size="sm" data-end="2926" data-start="2914">Supplier</td></tr></tbody></table>

</div></div>**Purpose**

Monitor incoming goods that are still pending receipt.

[![image.png](https://documentation.xccel.my/uploads/images/gallery/2026-06/scaled-1680-/HdSimage.png)](https://documentation.xccel.my/uploads/images/gallery/2026-06/HdSimage.png)