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Chapter 2: Payroll Transaction

2.1 Apply Leave

Purpose

Employees submit leave applications.

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Workflow

EmployeePayroll
      ↓
LeaveCalender
      Application↓
Apply
      ↓
Select Employee, Leave TypeType, Days, Leave Length, Status Approve, Reason
      ↓
ChooseApply Date
      ↓
SubmitLeave

Required Fields

Field Description Employee Employee Name Leave Type Annual Leave Date Leave Date Reason Optional Attachment Optional

2.2 Approve Leave

Purpose

Managers review and approve leave requests.

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Workflow

PendingPayroll
      ↓
ReviewCalender
      ↓
Approve / Reject
    ↓
Notification

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Workflow

Payroll
      ↓
Payroll Transaction
      ↓
Leave Approval
      ↓
Update Approval Status
      ↓
Approve / Reject

 


2.3 Process Payroll

Purpose

Calculate payroll for a selected period.

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Payroll Flow

Select Payroll Period
          ↓
Generate Payroll
          ↓
CalculatePayroll Salary
          ↓
Review Result
          ↓
Release PayrollTransaction

Payroll Calculation KPI

Component Included Basic Salary ✓ Allowance ✓ Overtime ✓ Bonus ✓ Claim ✓ Leave Deduction ✓ Statutory ✓

2.4 Generate Payslip

Purpose

Generate employee payslips after payroll has been processed.

Workflow

Payroll Released
        ↓
Generate Payslip
        ↓
Preview
        ↓
Print / PDF
        ↓
Email Employee

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Payslip Information

SectionField Description
Employee Information Name,Employee's Departmentfull name.
EarningsEmployee Code (if applicable) BasicUnique Salary,employee Allowanceidentification number.
DeductionsNew IC No. EPF,Employee's SOCSO,identification PCBcard/passport number.
Net SalaryDesignation FinalEmployee's Amountjob title or position.
PaymentDepartment
MethodDepartment the employee belongs to. Date Joined Employee's employment start date. Bank A/C Bank Transferaccount used for salary payment. Payroll Period Salary month or payroll period shown at the top of the payslip.
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